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Wedding Coordination & Planning

Planning for an event as momentous as a wedding can either be highly stressful, or pleasantly fun and relaxing. Hoopes Events will ensure the latter, transforming your dream wedding into a reality at an exceptional value, while delivering distinctive style that simply says, Hoopes.
 
Our team of designers and planners are experts at capturing the essence of a client’s vision and ideas, and transforming them into authentic designs and fabulous details.  Our extensive collection of our own elegant rental furniture, fabrics and textiles, structures and scenery, and a wide selection of furnishings will lend style and added value to any occasion.

We offer a variety of Wedding Planning and Event Coordination Packages to assist you in making your day fabulous.  We are happy to create a custom package to fit your needs and budget. Please contact us or call us to discuss your needs or for a quote today 435.414.0090 or 801.900.6093.

Wedding Month Coordination Package

Initial Consultation
On Going Communication
Meeting Four Weeks Prior to the Wedding Date to Discuss Plans
Day of Wedding Coordination (Up to 15 Hours)
Vendor Confirmation 2 weeks Prior to the Wedding
Vendor Confirmation 48 hours Prior to the Wedding
Vendor Coordination Day of Wedding
Vendor Payment day of Wedding
Venue Site Inspection
Creation of Wedding Day Timelines
Distribution of Wedding Day Timelines to Vendors and Family
Wedding Day Set-Up of Personal Items (toasting glasses, guest cards, cake knife and server, etc)
Coordination of Wedding Day Meals for Bridal Party
Reception Strike and Cleaning Delivery of Personal Items
Delivery of Personal Items
Assistance with Decor and Design

Partial Wedding Planning Package

Initial Consulting Meeting
Budget Discussion, Creation, and Monitoring
Concept Planning – Wedding Design and Theme
Planning and Consulting Meetings and Communication (Up to 80 Hours)
Attendance At Selected Planning Meetings With Contracted Vendors (Up to 6 Vendors)
Follow Up With Vendors & Service Providers During The Planning Process
Attendance & Participation At Menu Tasting
Attendance At Initial/Final Sessions With Selected Caterer, Ceremony/Reception Site Managers
Transportation Logistics and Management For The Wedding Event
Assistance With Obtaining Lodging For Out-Of-Town Wedding Guests
Personalized Restroom Amenity Baskets For Use At Wedding Reception
Detailed Wedding Checklist & Itinerary During The Course Of The Planning Process
Up To Six (6) 1 Hour Planning Meetings As Needed (in person or via teleconference)
E-mail Access to Consultant
Confirmation of all vendor services 1 week prior to the wedding
Rehearsal Direction (1 hour)
The "LoveSNACK" - A selection of goodies and beverages for your wedding night suite

Qualified Vendor Recommendation and Referrals  - including but not exclusive to:

Venue/Lodging
Florist Caters Rentals (Chairs, Linens, Chair Covers, Sashes)
Musicians/DJ 
Photographer
Videographer
Clergy Limo/Transportation
Hair and Make-Up Artists

Wedding Contract or Service Agreement Review and Negotiation
Creation of Seating Charts, Place Cards, and Programs (Does not include the Printing or Paper for the items)
Day of Wedding Coordination (Up to 2 Wedding Coordinators)
Day of Wedding Emergency Kit
Coordination of but not limited to:

Transportation
Room Block
Florists
Photographers
Venue
All Personal Items (Cake Knifes, Photos, Toasting Flutes, Favors, etc)
Creation of Wedding Day Timelines
Distribution of Wedding Day Timelines to Vendors and Family
Coordination of Wedding Day Meals for Bridal Party
Delivery of Personal Items (Guest book, Toasting Glasses, etc) to Designated Room or Individual
Delivery of Gifts to Designated Room or Individual

Full Wedding Planning Package

Customized "EVENTscape" Service To Include Total Wedding Design Concept & Decor
Assistance With Locating Appropriate Venues For Your Wedding
Hand Picked, Qualified Vendors To Provide Needed Services For Your Wedding
Budget Construction, Implementation & Management Throughout The Planning Process
Scheduling Appointments & Meetings With Contracted Vendors
Wedding Contract or Service Agreement Review & Negotiation
Attendance At Meetings With Contracted Vendors
Detailed Follow Up With Vendors & Service Providers During The Planning Process
Attendance & Participation At Menu Tasting With Selected Caterer
Attendance At Initial/Final Sessions With Selected Caterer, Ceremony/Reception Site Managers
Transportation Logistics and Management For The Wedding
Advisement & Recommendations For Ceremony & Reception Music/Entertainment
Attendance & Participation At Meeting With Selected Florist
Assistance With Obtaining Lodging For Out-Of-Town Wedding Guests
Theme Development And Assembly Of Welcome Bags For Guests (Materials not included)
Design Development, Assistance and Advice With Wedding Stationery Selection & Wording
Mailing of Wedding Invitations (postage or calligraphy not included)
Online RSVP Service & Response Maintenance
"Wedding Information" Letter For Wedding Party Members During The Planning Process
Personalized Restroom Amenity Baskets & High Quality Paper Hand Towels For Reception Site
Detailed Wedding Checklist & Itinerary During The Course Of The Planning Process
Regular Wedding Planning Meetings As Needed (in person or via teleconference)
Ongoing Etiquette Advisement
Unlimited Phone Calls (within normal business hours)
E-mail Access to Consultant
Confirmation of all vendor services 1 week prior to the wedding
Rehearsal Direction (1 hour)
The "LoveSNACK" - A selection of goodies and beverages for your wedding night suite
Return Of Small, Wedding Related Items (i.e. cardboxes & cake stands)
Comprehensive Wedding Day Management (includes supervision of wedding & reception)

Complete Wedding Events Planning Package

Customized "EVENTscape" Service To Include Total Wedding Design Concept & Decor
Assistance With Locating Appropriate Venues For All Wedding Related Activities
Hand Picked, Qualified Vendors To Provide Needed Services For Your Events
Budget Construction, Implementation & Management Throughout The Planning Process
Scheduling Appointments & Meetings With Contracted Vendors
Wedding Contract or Service Agreement Review & Negotiation
Attendance At Meetings With Contracted Vendors for events
Detailed Follow Up With Vendors & Service Providers During The Planning Process
Attendance & Participation At Menu Tasting With Selected Caterer
Attendance At Initial/Final Sessions With Selected Caterer, Ceremony/Reception Site Managers
Transportation Logistics and Management For The Wedding And All Related Activities
Advisement & Recommendations For Ceremony & Reception Music/Entertainment
Attendance & Participation At Meeting With Selected Florist
Assistance With Obtaining Lodging For Out-Of-Town Wedding Guests
Theme Development And Assembly Of Welcome Bags For Guests (Materials not included)
Delivery of Welcome Bags for Guests
Design Development For Pre-Wedding Parties & Events
Design Development, Assistance and Advice With Stationery Selection & Wording
Mailing of Wedding Invitations (postage and calligraphy not included)
Online RSVP Service & Response Maintenance
100 Thank You Notes & Envelopes For Use After The Wedding
"Wedding Information" Letter For Wedding Party Members During The Planning Process
Personalized Restroom Amenity Baskets & High Quality Paper Hand Towels For Reception Site
Rehearsal Luncheon/Dinner Development with onsite coordination
Detailed Wedding Checklist & Itinerary During The Course Of The Planning Process
Regular Wedding Planning Meetings As Needed (in person or via teleconference)
Ongoing Etiquette Advisement
Unlimited Phone Calls (within normal business hours)
E-mail Access to Consultant
Confirmation of all vendor services 1 week prior to the wedding
Rehearsal Direction
The "LoveSNACK" - A selection of goodies and beverages for your wedding night suite
Return Of Small, Wedding Related Items (i.e. card boxes & cake stands)
Comprehensive Wedding Day Management (includes supervision of wedding & reception)
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